About Us
At Quaker Houghton, we are experts in the development, production and application of industrial process fluids, lubricants and coatings for the manufacturing industry. We have been an integral part in the growth of the world’s largest industrial and manufacturing companies from aerospace and automotive to primary metal and energy. Today, we have a global presence, with our corporate headquarters located in Conshohocken, PA. Quaker Houghton is a global publicly traded company with a unique collaborative culture that supports career growth for its associates and offers competitive compensation and benefit programs.
We are looking for a Senior Payroll Administrator for Mexico to join our Global Payroll team reporting to the Americas Payroll Manager, a trusted payroll expert that will ensure full compliance with Mexican regulations while contributing to initiatives that enhance scalability, enable business growth, and elevate the employee experience.
Beyond operational excellence, you will play a pivotal role in our payroll transformation initiatives, including supporting the successful implementation of our global payroll system.
If you are passionate about payroll excellence, new technology and excited by the opportunity to work with both global and local teams, this is your opportunity to make meaningful impact.
What will you do?
- You will ensure the accurate and timely execution of Mexico payroll in full compliance with local regulations and internal controls.
- Act as key liaison across functions, collaborating closely with upstream partners such as the HR team to ensure data integrity and process alignment, while also partnering with downstream stakeholders in Finance to guarantee accurate reporting and financial compliance.
- Through proactive problem-solving, leveraging software payroll tools and continuous process improvement, you will help drive efficiency, standardization, and a seamless payroll experience for our colleagues.
- Project Implementation: Leading and supporting the rollout of payroll transformation project and HCM integration.
- Gather and process information for payroll movements, e.g. hours worked, absences, deductions, joiners/leavers/changes, as provided by the HR department
- Data entry and calculation of the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a payroll software tool and our payroll provider
- Monitor and process all types of advances and loans (savings, bonds, bonuses, utilities) for correct payroll deduction.
- Preparation of IMSS contribution base salaries of employees and workers, to determine deductions via payroll, as well as to calculate the monthly IMSS settlement.
- Prepare and process paychecks and bank deposits
- Prepare and submit all necessary paperwork for tax deductions, benefits and garnishments
- Maintain accurate records of payroll documentation and transactions
- Manage payment calendars for the fiscal year
- Prepare periodic reports for review by management
- Respond to payroll-related inquiries and resolving concerns
- Report on management on payroll issues and changes
- Stay up to date on payroll/ tax laws and employment regulations to ensure compliance
- Ensure SOX compliance with the payroll process and support audits on payroll procedures and records
- Develop a culture of continuous improvement, automation, digitization, adherence, and proactively propose enhancement to Global Standards
Education and Experience:
- Bachelor’s degree in Public Accounting, Business, Accounting, or related field
- Minimum of 5 years of hands-on experience in payroll in México
- Strong working knowledge of accounting principles and payroll best practices
- Strong expertise using payroll software systems
- Prior experience in a publicly traded company with US GAAP and SOX is a must
Required Skills and Competencies:
- Strong communication and interpersonal skills
- Organizational and time management skills
- High numerical aptitude and meticulous attention to detail
- High level of integrity and confidentiality
- In-depth knowledge of Mexican payroll legislation and regulatory requirements
- Advanced proficiency in MS Office, payroll software and database
- Professional proficiency in English (spoken and written)
Location: Parque Industrial Mitras, Calle Beta 8023, C.P. 66023, García. Nuevo León
What's in it for you:
- Hybrid role for a better work-life balance.
- Competitive pay + Bonus & Reward opportunities.
- QH University : Excellent ongoing training programs for all levels.
- Annual volunteering leave to dedicate to the cause of your choice, our Global Giving Program.
- Wellbeing, Inclusion and other attractive employee benefit programs.
- High impact role to see your efforts contribute toward the success of the business
- Opportunity to grow your career within a global, industry-leading organization
- Access to an on-site cafeteria
Who are we?
We are the global leader in industrial process fluids present in 40+ countries continually improving and innovating so the world’s steel, aluminum, automotive, aircraft, machinery and industrial parts manufacturers can stay ahead in a changing world. Throughout our 100+ locations, our chemists, engineers and industry experts partner with our customers to continually improve their operations so they can run even more efficiently, even more effectively, whatever comes next.
Our values: Live Safe, Exceed Customer Expectations, Drive Results, Embrace Diversity, Do Great Things Together, Act with integrity.
Our core values embody who we are as a company, guide our decisions and inspire us. Our commitment to these values, in words and actions, builds a safer, stronger Quaker Houghton. They are the fundamental beliefs that guide our internal conduct and our relationship with the outside world.
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